The following information provides instructions for students using Sakai ePortfolios:


How do I add content to my E-portfolio after I have uploaded it?

  1. Click on the tab for your portfolio site
  2. Go to Portfolios
  3. Click Revise
  4. On any page allowing add content, choose the item you wish to add from the pull-down menu
  5. Click "Continue"


How do I upload a picture/file?


In your “My Workspace” tab,

  1. Click the Resources button in the left-hand menu
  2. Click the "Add" link for your "Resources" folder
  3. Make sure that "Add Item Type" is set to "File Upload"
  4. Click "Browse" to open the file browser on your computer
  5. Choose the desired file from the file browser. (Do not try to type in the file name and path, as any mistake will result in an error)
  6. Give the uploaded file a title. This does not have to be the same as the file name
  7. Enter a description if desired
  8. Set copyright status if desired
  9. Be certain that "Access" is set to "Display to site"
  10. Click Add
Note that you may upload more than one file at a time by changing "Number of Files to Upload" to a value greater than one; however, it is not a good idea to upload more than three or four files at once. There is a 40 megabyte limit on the total size of files you may upload at one time.


How do I resize my pictures to work with the E-portfolio?


It is best to resize your pictures before uploading them, as this will result in better file size. Almost all graphics applications have a "resize" command. When resizing, you need to maintain the aspect ratio, i.e., the ratio between the height and width. If your original is 600 wide and 800 tall, then resizing it to 150 x 200 would work well, but resizing it to 100 x 200 would distort the picture, creating a thin, stretched look. It is a good idea to save any changes to a new file, that is, to use the Save As command, so that you have the original to work with.


What file formats may I use?


You may upload almost any file format; however, only certain file formats will play inline (in the browser window) in most web browsers. You should be aware that there are differences between how Internet Explorer, Firefox, and Safari may handle the same file. IE, for instance, will typically open a Word document inline, while the other browsers will normally open Word or another word processor in order to view it externally.

You should also be aware that certain file types can spread viruses more easily than others. Microsoft Office documents, while very common, are some of the most common vectors of computer viruses. When possible, save the document to a generic format such as Rich Text Format (.rtf) or print them as PDF files.

We suggest the following formats:

  • Text or mixed (txt, csv, rtf, pdf)
  • Graphics (gif, jpg, jpeg, or png)
  • Movies (mpg, mpeg, avi, mov, mp4, m4v, swf, flv)
  • Audio (mp3, wav, aiff)


How do I control who can see my E-portfolio?

  1. Click on the tab for your portfolio site
  2. Go to Portfolios
  3. Click Share
  4. If you wish to share with another user (such as an instructor, adviser, or another student) enrolled in the same portfolio site:
    1. In the section "Share with a Group or Individual," highlight the names or roles of the individuals with whom you wish to share in the list on the left
    2. Click "Add"
    3. Click "Finish". Note, do not use "Finish and Notifiy" as there are issues with that function in the current implementation of ePortfolios
  5. If you wish to share your portfolio with the world, then scroll down to "Share with Web Users"
    1. Check the box marked "Public URL"
    2. Copy the URL for future reference
    3. Click "Finish". Note, do not use "Finish and Notifiy" as there are issues with that function in the current implementation of ePortfolios
    4. Because the URLs are so long, they often break in email messages. A good solution to this is to go to http://tinyurl.com to create a shorter url. To do this:
      1. Point your browser to http://tiny.url.com.
      2. Paste the URL from step 2 into the box labeled "Enter a long URL to make tiny."
      3. Click "Make TinyURL!"
      4. Copy the result for future reference.